Events Stage Setting Business: Setting up a small stage?
Keep these tips in mind—and check out how five events created eye-popping small stage designs.
Not every event warrants a big-budget, stadium-worthy setup.
Keep these tips in mind to create a small stage with considerable impact.
Setting the stage for important meetings does not necessarily mean investing huge amounts of time.
And money to stage high-end, luxury off sites.
It does mean understanding that everything communicates.
And the stage you set has a meaningful impact on meeting attendees’ perception.
Engagement and results. Invest appropriately to set the stage physically, intellectually and emotionally.
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Events Stage Setting Business
Events Stage Setting Business
1.Set the stage physically
Think through how you want your meeting space to look, sound, feel, smell and even taste.
Different looks spark different reactions.
Different sounds, or the lack thereof, signal different types of meetings.
Different feels prompt different reactions.
People sitting on hard stools are going to behave differently than people plopped in beanbag chairs.
Smells make a huge difference.
And never, ever, underestimate the power of food.
Sometimes high-end, elegant special destinations with luxury ambiance.
And food communicate the right message of appreciation or celebration.
Sometimes all you need is a clean.
Safe, business-like setting with hot dogs.
Hamburgers and salad to communicate a frugal approach to getting the job done.
Different settings, different messages.
Sometimes that physical location should be off site. Sometimes onsite.
Events Stage Setting Business
2. Productivity and focus.
There are less work distractions at off sites than in the office.
Of course, there may be other distractions – planned or unplanned.
Though staying onsite saves travel time and expense and minimizes these ”other” distractions.
Events Stage Setting Business
3. Face-to-face interactions.
10% of communication is words.
35% is tone. 55% is body language.
Email gets you tone-deaf words.
The phone gets you invisible words and tone.
Video conferencing gets you part of the way, especially one-on-one.
But for large groups, you need to be in the same space.
Though you can often do this in a well-designed office.
Events Stage Setting Business
4. There should be a Relationships
When people travel somewhere different to be with each other.
They spend more time being with each other.
The work matters. Relationships matter even more.
Though some people are more comfortable in their own, normal, space.
Events Stage Setting Business
5. Tech boost and infrastructure.
Many offsite facilities can give you access to different or new technologies.
Most facilities have a meeting support infrastructure in place.
So you can focus on your meeting and not logistics.
Though you may not need “different or new” technologies.
Just your own technology that works for you.
Events Stage Setting Business
6. Encourage creativity.
A new environment can provide new stimuli.
Though so should a well-designed office.
Events Stage Setting Business
7. Set the stage intellectually
Make sure everyone’s brain is set up for success.
Introverts need pre-reads so they can mull them over and prepare themselves to contribute.
Extroverts care less. They’ll react in the moment.
The point is to set the stage so all can contribute to their best abilities.
Events Stage Setting Business.
Events Stage Setting Business
8. Set the stage emotionally
Set the stage by making everyone feel welcome and appreciated.
This starts with how people are invited. Individual live invitations beat written invitations.
Hand-written beat typed.
Written of any sort beat email. Individually addressed and personal emails beat group emails.
Decide how much you care about your attendees and then choose how to invite them.
Then follow through to set the stage emotionally during pre-planning.
9.Events Stage Setting Business Activities
Transportation, arrival, greeting, the meeting itself.
Activities around the meeting, the meeting close.
Immediately follow through and follow through over time.
The same principles apply to follow through (and everything else) that apply to invitations.
You’re going to make a bigger emotional impact on someone with a personally delivered bottle of champagne.
And thank you hug than you are with a mass email.
Events Stage Setting Business
10. Consider your audience size.
For a small stage and a large audience, make stage elements large, impact.
And easy to see and understand.
For a small stage and a small audience.
Propping makes a big difference.”
Events Stage Setting Business
11. If you can’t go up, go wide.
Hotel conference rooms often have low ceilings.
Make an impact by extending the set out to the sides.
Or, bring in additional [decor] elements throughout the room to make the stage feel bigger than it is.
Events Stage Setting Business
12. Be conscious of space.
Notes that even small stages can have a large footprint.
Due to back-line support equipment.
Be sure to place the stage in a corner or against a wall if possible to reduce the amount of space.
The entire setup will take up.
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Events Stage Setting Business
13. Skip heavy lighting fixtures.
Using lightweight LED fixtures will help to create a large impact in a small spac.
These fixtures are great for creating abstract looks.
And generally weigh a lot less than traditional luminaries.
Allowing them to be rigged to points in the venue rather than using an overhead truss.
Events Stage Setting Business
14. Raise the stage.
To leave room for subwoofer cabinets, you have to raise a small stages to at least 24 inches.
Using smaller line array systems can typically save space.
By putting them directly on the downstage edge and off the floor.
Events Stage Setting Business
15. Look for preexisting backdrops.
Whenever possible, place a small stage in front of preexisting video walls.
Or other visually rich elements within an event space.
This can “save on costs while raising production value overall.
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16. Cover it up.
Always cover the stage to match the venue design or theme of the event.
Rental decks are used often.
So they are typically in poor condition.
Low-pile carpet will give a fresh new look to any small stage.
And Duvateen fabric can be stapled directly onto the decks.
Events Stage Setting Business
17. Create good impacts
Creates impact branding for corporate events
Can be used for event registration desks, media walls, reception areas and branded photo booths.
Engage audiences at sporting events
Create stylised, hanging room dividers
Enhance your event‘s theme and style by printing custom designs and imagery
Create engaging backgrounds for motivational speakers
Available in 3 sizes, it is a suitable stage backdrop and branding device for all event sizes.