Not every event warrants a big-budget, stadium-worthy setup.

Keep these tips in mind to create a small stage with considerable impact.

Setting the stage for important meetings does not necessarily mean investing huge amounts of time.

And money to stage high-end, luxury off sites.

It does mean understanding that everything communicates.

And the stage you set has a meaningful impact on meeting attendees’ perception.

Engagement and results. Invest appropriately to set the stage physically, intellectually and emotionally.

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Events Stage Setting Business

1.Set the stage physically

Think through how you want your meeting space to look, sound, feel, smell and even taste.

Different looks spark different reactions.

Different sounds, or the lack thereof, signal different types of meetings.

Different feels prompt different reactions.

People sitting on hard stools are going to behave differently than people plopped in beanbag chairs.

Smells make a huge difference.

And never, ever, underestimate the power of food.

Sometimes high-end, elegant special destinations with luxury ambiance.

And food communicate the right message of appreciation or celebration.

Sometimes all you need is a clean.

Safe, business-like setting with hot dogs.

Hamburgers and salad to communicate a frugal approach to getting the job done.

Different settings, different messages.

Sometimes that physical location should be off site. Sometimes onsite.

Events Stage Setting Business

10. Consider your audience size.

For a small stage and a large audience, make stage elements large, impact.

And easy to see and understand.

For a small stage and a small audience.

Propping makes a big difference.”

Events Stage Setting Business

11. If you can’t go up, go wide.

Hotel conference rooms often have low ceilings.

Make an impact by extending the set out to the sides.

Or, bring in additional [decor] elements throughout the room to make the stage feel bigger than it is.

Events Stage Setting Business

12. Be conscious of space. 

Notes that even small stages can have a large footprint.

Due to back-line support equipment.

Be sure to place the stage in a corner or against a wall if possible to reduce the amount of space.

The entire setup will take up.

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Events Stage Setting Business

13. Skip heavy lighting fixtures.

Using lightweight LED fixtures will help to create a large impact in a small spac.

These fixtures are great for creating abstract looks.

And generally weigh a lot less than traditional luminaries.

Allowing them to be rigged to points in the venue rather than ­using an overhead truss.

Events Stage Setting Business

14. Raise the stage.

To leave room for subwoofer cabinets, you have to raise a small stages to at least 24 inches.

Using smaller line array systems can typically save space.

By putting them directly on the downstage edge and off the floor.

Events Stage Setting Business

15. Look for preexisting backdrops.

Whenever possible, place a small stage in front of preexisting video walls.

Or other visually rich elements within an event space.

This can “save on costs while raising production value overall.

16. Cover it up.

Always cover the stage to match the venue design or theme of the event.

Rental decks are used often.

So they are typically in poor condition.

Low-pile carpet will give a fresh new look to any small stage.

And Duvateen fabric can be stapled directly onto the decks.

Events Stage Setting Business

17. Create good impacts

Creates impact branding for corporate events

Can be used for event registration desks, media walls, reception areas and branded photo booths.

Engage audiences at sporting events

Create stylised, hanging room dividers

Enhance your event‘s theme and style by printing custom designs and imagery

Create engaging backgrounds for motivational speakers

Available in 3 sizes, it is a suitable stage backdrop and branding device for all event sizes.