BusinessHABHow do you Train Communication Skills: Having good communication skills is important.
Communicating effectively is a teachable skill, therefore following a few of the tips outlined , will enable you to hone up on your communication skills.
They can help you with presentations in class, during job interviews.
When handling arguments, and in a variety of other situations.
Fortunately, there are some tricks you can use to improve your communication skills.
So you come across as more confident and friendly.
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How do you Train Communication Skills
1. Know what communication really is.
Communication is the process of transferring signals/messages between a sender and a receiver through various methods (written words, nonverbal cues, spoken words).
It is also the mechanism we use to establish and modify relationships.
2. Have courage to say what you think.
Be confident in knowing that you can make worthwhile contributions to conversation.
Take time each day to be aware of your opinions and feelings so you can adequately convey them to others.
Individuals who are hesitant to speak because they do not feel their input would be worthwhile need not fear.
What is important or worthwhile to one person may not be to another and may be more so to someone else.
How do you Train Communication Skills
3. Practice.
Developing advanced communication skills begins with simple interactions.
Communication skills can be practiced every day in settings that range from the social to the professional.
New skills take time to refine, but each time you use your communication skills.
You open yourself to opportunities and future partnerships.
How do you Train Communication Skills
4. Make eye contact.
Whether you are speaking or listening.
Looking into the eyes of the person.
With whom you are conversing can make the interaction more successful.
Eye contact conveys interest and encourages your partner to be interested in you in return.
- One technique to help with this is to consciously look into one of the listener’s eyes and then move to the other eye.
- Going back and forth between the two makes your eyes appear to sparkle.
- Another trick is to imagine a letter “T” on the listener’s face ,with the crossbar being an imaginary line across the eye brows and the vertical line coming down the center of the nose.
- Keep your eyes scanning that “T” zone.
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How do you Train Communication Skills
5. Use gestures.
These include gestures with your hands and face.
Make your whole body talk.
Use smaller gestures for individuals and small groups.
The gestures should get larger as the group that one is addressing increases in size.
How do you Train Communication Skills
6. Don’t send mixed messages.
Make your words, gestures, facial expressions and tone match.
Disciplining someone while smiling sends a mixed message and is therefore ineffective.
If you have to deliver a negative message.
Make your words, facial expressions, and tone match the message.
How do you Train Communication Skills
7. Be aware of what your body is saying.
Body language can say so much more than a mouthful of words.
An open stance with arms relaxed at your sides tells anyone around you that you are approachable and open to hearing what they have to say.
- Arms crossed and shoulders hunched, on the other hand, suggest disinterest in conversation or unwillingness to communicate. Often, communication can be stopped before it starts by body language that tells people you don’t want to talk.
- Appropriate posture and an approachable stance can make even difficult conversations flow more smoothly.
How do you Train Communication Skills
8. Manifest constructive attitudes and beliefs.
The attitudes you bring to communication will have a huge impact on the way you compose yourself and interact with others.
Choose to be honest, patient, optimistic, sincere, respectful, and accepting of others.
Be sensitive to other people’s feelings, and believe in others’ competence.
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How do you Train Communication Skills
9. Develop effective listening skills:
Not only should one be able to speak effectively.
One must listen to the other person‘s words and engage in communication on what the other person is speaking about.
Avoid the impulse to listen only for the end of their sentence.
So that you can blurt out the ideas or memories your mind while the other person is speaking.
How do you Train Communication Skills
10. Enunciate your words.
Speak clearly and don’t mumble. If people are always asking you to repeat yourself.
Try to do a better job of articulating yourself in a better manner.
How do you Train Communication Skills
11. Pronounce your words correctly.
People will judge your competency through your vocabulary.
If you aren’t sure of how to say a word, don’t use it.
Improve your vocabulary by reading new words in daily routine.
Look in the dictionary to help you learn how to pronounce a new word.
How do you Train Communication Skills
12. Use the right words.
If you’re not sure of the meaning of a word, don’t use it.
Grab a dictionary and start a daily habit of learning one new word per day.
Use it sometime in your conversations during the day.
How do you Train Communication Skills
13. Slow your speech down.
People will perceive you as nervous and unsure of yourself if you talk fast.
However, be careful not to slow down to the point where people begin to finish your sentences just to help you finish.
How do you Train Communication Skills
14. Develop your voice.
A high or whiny voice is not perceived to be one of authority.
In fact, a high and soft voice can make you sound like prey to an aggressive co-worker or make others not take you seriously.
Begin doing exercises to lower the pitch of your voice.
Try singing, but do it an octave lower on all your favorite songs.
Practice this and, after a period of time, your voice will begin to lower.
How do you Train Communication Skills
15. Animate your voice.
Avoid a monotone and use dynamics. Your pitch should raise and lower periodically.
Radio DJ’s are usually a good example of this.
How do you Train Communication Skills
16. Use appropriate volume.
Use a volume that is appropriate for the setting.
Speak more softly when you are alone and close.
Speak louder when you are speaking to larger groups or across larger spaces.
17. Gain confidence and stop mumbling
Go out of your way to speak to people as frequently as possible, on whatever topic.
Speak clearly and make eye contact. The more you practice, the easier it will become.
18. Why is developing communication skills so important?
19. Avoid fear when I am speaking to group of people
Be confident in what you are saying. Believe in yourself.
Take deep breaths and speak slowly.
How do you Train Communication Skills
20. Speak fluently in English
Practice as much as possible. Speak in English with others whenever you get the opportunity.
Watch English language television shows and movies, read books, magazines, and newspapers in English, etc. Immerse yourself in the language, and the fluency will come.
21. How can I get over my fear of speaking?
Practice speaking to yourself in the mirror for an extended period of time.
Actually say the words aloud and act as if you are speaking to another individual or an audience.
It might feel silly, but it will help you carry on a conversation.
22. How can I improve my topic content and vocabulary?
How do you Train Communication Skills
23. Advantages of knowing the right words
24. Listen, listen, and listen.
People want to know that they are being heard. Really listen to what the other person is saying, instead of formulating your response. Ask for clarification to avoid misunderstandings. At that moment, the person speaking to you should be the most important person in your life. Another important point is to have one conversation at a time. This means that if you are speaking to someone on the phone, do not respond to an email, or send a text at the same time. The other person will know that she doesn’t have your undivided attention.
How do you Train Communication Skills
25. Who you are talking to matters.
It is okay to use acronyms and informal language when you are communicating with a buddy, but if you are emailing or texting your boss, “Hey,” “TTYL” or any informal language, has no place in your message. You cannot assume that the other person knows what the acronym means. Some acronyms have different meanings to different people, do you want to be misunderstood? Effective communicators target their message based on who they are speaking to, so try to keep the other person in mind, when you are trying to get your message across.
26. Body language matters.
This is important for face-to-face meetings and video conferencing. Make sure that you appear accessible, so have open body language. This means that you should not cross your arms. And keep eye contact so that the other person knows that you are paying attention.
How do you Train Communication Skills
27. Check your message before you hit send.
Spell and grammar checkers are lifesavers, but they are not foolproof. Double check what you have written, to make sure that your words are communicating the intended message.
29. Be brief, yet specific.
For written and verbal communication, practice being brief yet specific enough, that you provide enough information for the other person to understand what you are trying to say. And if you are responding to an email, make sure that you read the entire email before crafting your response. With enough practice, you will learn not to ramble, or give way too much information.
30. Write things down.
Take notes while you are talking to another person or when you are in a meeting, and do not rely on your memory. Send a follow-up email to make sure that you understand what was being said during the conversation.
How do you Train Communication Skills
31. Sometimes it’s better to pick up the phone.
If you find that you have a lot to say, instead of sending an email, call the person instead. Email is great, but sometimes it is easier to communicate what you have to say verbally.
31. Think before you speak.
Always pause before you speak, not saying the first thing that comes to mind. Take a moment and pay close attention to what you say and how you say it. This one habit will allow you to avoid embarrassments.
32. Treat everyone equally.
Do not talk down to anyone, treating everyone with respect. Treat others as your equal.
How do you Train Communication Skills
33. Maintain a positive attitude and smile.
Even when you are speaking on the phone, smile because your positive attitude will shine through and the other person will know it. When you smile often and exude a positive attitude, people will respond positively to you.
34. Agreement
Find something (anything will do) in the other person‘s argument which you can genuinely agree with.
This is a great way to take the wind out of someone‘s sails and ensure you don‘t get drawn into an insoluble argument.
People usually won‘t listen until they feel heard.
35. More tips
- Have confidence when talking, it doesn’t matter what other people think.
- To improve your body language, practice in front of a mirror.
- Use appropriate volume for your conversation setting.
- Edit your speech beforehand. It will get better.
- Try to speak fluently and make you sound right to your own ears.
- Make eye contact when speaking and listening.
- Do not interrupt or talk over the other person–it breaks the flow of conversation. Timing is important.
- Make sure you’re using proper grammar.
- A good speaker is a good listener.
- Get feedback and ask questions from your receiver to ensure you were properly understood during your conversation.
Conclusion:
Don’t leave the business of communication to chance.
Raise your awareness, develop your skills and practice every day.
BusinessHAB