41Tips to Screenshot Windows Computer

Screenshot Windows Computer: This Businesshab teaches you how to take a screenshot on your Windows computer.

Computers running Windows 8 and 10 can use a keyboard shortcut to automatically take and save a full-screen screenshot.

And all Windows versions support taking a full-screen screenshot by using the “Print Screen” button.

Other methods, such as using the Snipping Tool to take a custom screenshot and taking a screenshot on a Surface, are equally as effective.

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Screenshot Windows Computer

1. Go to the screen that you want to screenshot.

Before you can take a screenshot, you must make sure that the screen which you want to screenshot is up with no distractions (e.g., open windows or programs).

2. Find the “Print Screen” key on your keyboard.

The  Print Screen key is most often found in the upper-right side of the main keyboard (not counting the number pad if your keyboard has one), and it usually has “SysReq” (“System Requirements”) written below it.

  • The Print Screen key will usually be abbreviated to “PrtSc” or something similar.

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Screenshot Windows Computer

3. Press the  Win key and the  Print Screen key at the same time.

Doing so will take a screenshot of the current screen; in most cases, you’ll see the screen dim briefly.

  • Your screen won’t dim if your computer has certain display settings disabled.
  • This is most common on old computers on which you upgraded to Windows 10.
  • If your screenshot doesn’t appear when you look for it, try pressing Ctrl+ Win+ Print Screen or Fn+ Win+ Print Screen.

4. Find the screenshot.

You’ll find the screenshot inside of the “Screenshots” folder, which is inside of your computer’s “Pictures” folder.

Each screenshot that you take will be labeled “Screenshot (number)” to correspond with the order in which the screenshot was taken.

  • For example, the first screenshot you take will be labeled “Screenshot (1)”, etc.

5. Go to the screen that you want to screenshot.

Before you can take a screenshot, you must make sure that the screen which you want to screenshot is up with no distractions (e.g., open windows or programs).

Screenshot Windows Computer

6. Press the  Print Screen key.

It’s typically found in the upper-right side of the keyboard, just right of the row of “Function” keys (e.g., F12) at the top of the keyboard.

Pressing the Print Screen key will take a picture of the entire screen’s contents.

  • The Print Screen key may be entitled “PrtSc” or something similar.
  • If your computer has an Fn key in the lower-left side of the keyboard, you might need to press Fn and  Print Screen at the same time.

7. Open Paint.

This program comes installed on all Windows computers. To open it:

  • Open Start
    • On Windows 8, open Search
  • Click the search bar at the bottom of the Start menu.
  • Type in paint
  • Click Paint at the top of the Start window.
    • On Windows 8, Paint will be in the Search results.
  • For a Windows XP computer, click Start, select Programs, select Accessories, and click Paint.

8. Paste in the screenshot.

Once the Paint window opens, press Ctrl+V to paste in the screenshot.

You should see the screenshot appear in the Paint window.

9. Save the screenshot.

Press Ctrl+S, then enter a name for your screenshot, select a save folder on the left side of the window, and click Save.

  • You can change the screenshot’s file type by clicking the “Save as type” drop-down box at the bottom of the window and then clicking a different format (e.g., JPEG) in the drop-down menu.
  • The most common file types are JPG and PNG. The recommended format for screenshots is PNG, due to the high quality and small file size.

Screenshot Windows Computer

10. Click the window that you want to capture an image of.

The One-Window screenshot function will take a picture of the “active” window on your screen, which means that it should be in front of all your other windows.

11. Hold down Alt and press  PrtScr.

An image of the window will be copied to the clipboard.

The dimensions of the image will be determined by the size of the window when the screenshot is captured.

  • You will not receive any confirmation that the screenshot has been taken.

Screenshot Windows Computer

12. Open Paint.

This program comes installed on all Windows computers. To open it:

  • Open Start
    • On Windows 8, open Search
  • Click the search bar at the bottom of the Start menu.
  • Type in paint
  • Click Paint at the top of the Start window.
    • On Windows 8, Paint will be in the Search results.
  • For a Windows XP computer, click Start, select Programs, select Accessories, and click Paint.

13. Paste in the screenshot.

Once the Paint window loads, press Ctrl+V to paste in the screenshot.

You should see it appear in the Paint window.

  • You can also paste the screenshot into other programs, such as Word or into the body of an email. Simply open the program that you want to paste the image into and press Ctrl+V.

Screenshot Windows Computer

14. Save your screenshot as an image file.

Click File, click Save, enter a file name, click a location on the left side of the page, and click Save.

  • You can change the screenshot’s file type by clicking the “Save as type” drop-down box at the bottom of the window and then clicking a different format (e.g., JPEG) in the drop-down menu.
  • The most common file types are JPG and PNG. The recommended format for screenshots is PNG, due to the high quality and small file size.

15. Open the Snipping Tool.

The Snipping Tool is available in all versions of Windows Vista, 7, 8 and 10 except the Starter and Basic editions.

It is not available in Windows XP.

  • In Windows Vista and 7, click the Start button, select All Programs, select Accessories, and select the Snipping Tool from the list.
  • In Windows 8, simply start typing snipping tool while on the Start screen and select it from the Search results.
  • In Windows 10, click Start

    , type in snipping tool, and select Snipping Tool from the Search results.

16. Choose the shape of the Snip.

“Rectangular Snip” is chosen by default. Click the Arrow button next to the Mode button to change the Snip shape:.

  • Free-form Snip lets you draw any shape with your mouse. The area inside the shape will be snipped.
  • Rectangular Snip lets you select a rectangular area, which will be snipped.
  • Window Snip lets you choose a window to snip.
  • Full-screen Snip snips the whole screen, with all windows (except the Snipping Tool window) included.

17. Adjust the Snip border.

By default, any snip you make will have a red border around it.

You can disable or change this by clicking the Tools tab in the top-left side of the Snipping Tool toolbar, selecting Options from the drop-down menu, and unchecking the box next to “Show selection ink after snips are captured”. This will remove the border from any future snips.

Screenshot Windows Computer

18. Create a new Snip.

Click the New button to start the selection. The screen will fade, and you can draw your Snip area, or select the window if you chose Window Snip. Release the mouse when selecting to create the Snip.

  • If you had Full-screen Snip selected, your Snip will automatically be created once you click New.

Screenshot Windows Computer

19. Annotate the Snip.

Once you create the Snip, it will open in a new window.

You can use the Pen tool to draw on it and make notes, and use the Highlight tool to draw attention to text.

  • The Erase tool will only erase annotations, not the screenshot itself.

20. Save the Snip.

Click the floppy disk icon to open the save dialog.

Type in a name for the screenshot and change the “Save as type:” field if desired.

You can now send the screenshot by email or put it on a website.

  • PNG is the default format in Windows 7 and 8. It’s a lossless compressed format, which means that it will take high-quality screenshots at a small file size. It is the recommended format for taking screenshots.
  • JPG or JPEG is the default format in Windows Vista. It is a lossy format, meaning that the screenshot will look slightly blocky and some colors may be a bit off. It’s mainly designed for photographs, and not recommended for screenshots.
  • GIF is unsuitable for reproducing color photographs, but well-suited for images such as graphics or logos with solid areas of color, resulting in crystal sharp edges between color areas.

Screenshot Windows Computer

21. Copy the Snip.

By default, the Snip is copied to the clipboard when you create it.

This means you can paste it into Paint or Word, much like you would with a full-screen screenshot.

In Paint, you can make more edits than you can in the Snip annotation editor.

  • To paste the Snip, open a window that supports pasting and press Ctrl+V.

22. Go to the page that you want to screenshot.

Open the program or screen that you want to take a picture of.

Making sure that any windows or items that you don’t want on-screen are out of the way.

23. Press  Win+ Shift+S.

Doing so will cause your screen to turn light-grey, and your mouse will turn into a crosshairs icon.

Screenshot Windows Computer

24. Select an area to screenshot.

Click and drag your mouse from the top-left corner of the area that you want to screenshot to the bottom-right corner.

  • For example, if you want to screenshot the entire screen, you’d click and drag your mouse from the top-left corner of the screen to the bottom-right corner of the screen.

25. Release the mouse button.

This will both take a screenshot of your selected area and save it to your clipboard, from which point it can be pasted into any program that accepts pasted photos.

Screenshot Windows Computer

26. Paste your screenshot.

Open any program which supports pasting in photos (e.g., Paint, Word, etc.) .

And press Ctrl+V. You should see the section of the screen that you selected appear in your program.

  • You can save your screenshot’s document by pressing Ctrl+S, entering a name, selecting a save location, and clicking Save.
  • Photos can also be pasted into some online services, such as emails.

27. Understand how this works.

A program called “PSR.exe” that’s built into virtually all Windows computers allows you to record up to 100 different screens and save them all to one document.

This program also makes a note of where you click and which actions you perform on each screen.

28. Go to the initial page that you want to screenshot.

This should be the first page in the sequence of pages that you want to screenshot.

29. Open Start 

. Click the Windows logo in the bottom-left corner of the screen. The Start menu will pop up.

30. Open the Run program.

Type in run and then click Run at the top of the Start window.

31. Enter the command to open PSR.

Type psr.exe into the Run window.
Screenshot Windows Computer

32. Click OK.

It’s at the bottom of the Run window. This will bring up a small, rectangular toolbar at the top of the screen.

33. Click Start Record.

This is at the top of the toolbar. Doing so turns on the Steps Recorder, which will record the next 25 screen changes.

  • If you want to record more than 25 changes, first click

    on the right side of the toolbar, click Settings…, and change the “Number of recent screen captures to store” number.

Screenshot Windows Computer

34. Click through your different screens.

Each time your screen changes (other than simply moving your mouse), the Steps Recorder will take a screenshot.

35. Click Stop Record.

It’s at the top of the toolbar. Doing so stops recording screen changes and opens the results window.

36. Review your screenshots.

Scroll down through the window to make sure that you captured all of the screenshots that you wanted to save.

Screenshot Windows Computer

37. Save your screenshots to a ZIP folder.

Click Save at the top of the window, enter a file name and select a save location, and click Save.

  • This will save the screenshots in one HTML file. You can open the HTML file in your computer’s Internet Explorer browser in order to view its contents.

38. Open the screen you want to screenshot.

Before you can take a screenshot, you must make sure that the screen which you want to screenshot is up with no distractions (e.g., open windows or programs).

Screenshot Windows Computer

39. Press and hold the Windows logo.

This is the logo on the bezel of the tablet, not the Windows button on your desktop.

  • If there is no Windows button on the tablet, then press the Power button.

40. Press the Volume Down button (or Volume Up if using the Power button).

The screen will dim momentarily to indicate a screenshot was taken.

  • Your screenshot will be stored in the Screenshots folder, which you can access by Opening File Explorer and navigating to Pictures → Screenshots.

41. Screenshot Windows Computer

  • For those with Microsoft OneNote, pressing  Win+S brings up the option to take a rectangular snip of the screen. Doing so causes the snapshot to appear as an image in OneNote. This works even in Windows XP, which does not have the snipping tool.

  • The Windows Snipping tool does not come with all editions of Windows. If your version of Windows doesn’t include the Snipping Tool, you can use this free Snipping tool clone instead.

  • On laptop keyboards, the  PrtScr key might be combined with another key. This means that you have to press the Fn key or “Function” key to access it. Such a key is usually found on the bottom row of the keyboard.

  • If you’re going to put your screenshot on a website, make sure that the file doesn’t exceed limits on the file size.

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